Executive Assistant – Confidential Family Office

Executive Assistant – Confidential Family Office
Are you the right applicant for this opportunity Find out by reading through the role overview below.
Compensation: $150K–$200K base depending on experience + discretionary bonus, medical/dental/vision benefits, 401(k), PTO, and sick time.
Schedule: Hybrid, with flexibility to work remotely while the Principal is traveling.A private, globally active family office is seeking a highly organized, discreet, and proactive Executive Assistant to provide dedicated support to the principal and assist with broader family office administration. This is a hands-on role ideal for someone who thrives in a high-touch, fast-moving environment and is comfortable supporting an executive who travels extensively.The EA will serve as a central point of coordination, helping manage the Principal’s day-to-day priorities while ensuring important administrative matters, deadlines, and follow-ups are handled seamlessly.Key ResponsibilitiesManage a complex calendar, meetings, travel arrangements, expenses, and selected correspondenceCoordinate across advisers, service providers, family members, and other key stakeholdersMaintain organized records, trackers, deadlines, and recurring administrative obligationsManage follow-up on outstanding items and ensure matters are carried through to completionPrepare meeting materials, agendas, notes, and action itemsAssist with personal and family administrative matters, including travel documentation, insurance, property-related requests, and vendor coordinationOrganize confidential documents and information with exceptional discretionDevelop streamlined processes, checklists, and systems to create structure and improve efficiencyAnticipate the Principal’s needs and proactively identify scheduling, travel, and administrative prioritiesQualificationsApproximately 5+ years of relevant Executive Assistant or high-level administrative experienceExperience supporting executives within venture capital, private equity, financial services, family office, start-up, or a similarly fast-paced environment preferredExceptional organization, attention to detail, and follow-throughPolished and professional communication skillsHigh level of discretion and sound judgmentComfortable working across time zones and supporting an executive with extensive international travelProactive, patient, resourceful, and able to operate independentlyStrong technology, spreadsheet, and productivity skillsYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. xzbcwsv We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.