Executive Assistant

GumGum · United States

GumGum is The Mindset Company™ transforming advertising. We’re an advertising technology company delivering results by matching brands with people in the right mindset in the moments that matter. Our platform is powered by the Mindset Graph™, our AI-driven data engine that processes billions of real-time contextual, creative, environmental, and historical signals to match every ad with the most receptive audience. The result is advertising that drives meaningful outcomes for advertisers and publishers, and is more relevant for consumers. We were founded in 2008 and are headquartered in Santa Monica, California, operating in over 19 markets across North America, Europe, Japan, and Australia. Our principles guide our work every day and are as follows:

• Customer-Obsessed: We’re focused on advertising solutions that solve needs and drive success for clients and partners.
• Make it Happen: We have a bias for action and take ownership to deliver results.
• Always Innovate: We push boundaries with creativity and technology.
• Foster Belonging: We ensure colleagues feel included, supported, and empowered to thrive.

• Master High-Volume Executive Calendars: Prioritize requests, resolve conflicts, and optimize schedules to align daily operations with CEO and CRO priorities.
• Drive Executive Preparedness & Delegation: Brief leadership on upcoming commitments while assigning, tracking, and following through on project deliverables across teams.
• Cultivate Stakeholder & Board Relations: Serve as a primary liaison to the Board of Directors and manage logistics for board meetings and executive offsites.
• Act as Strategic Gatekeeper & Bridge: Serve as the trusted point of contact for time-sensitive matters, ensuring seamless communication across all department heads and external partners.
• Own Executive Assets & Reporting: Maintain instant recall of pitch decks, design complex reports, and create compelling presentations for the CEO and CRO.
• Manage Complex Operations & Logistics: Coordinate detailed domestic and international travel, process expense reports, and manage key stakeholder databases.
• Drive Meeting Execution & Rapid Synthesis: Design agendas for executive and company-wide calls, capture key action items, and immediately distribute actionable meeting minutes.
• Foster Organizational Alignment & Culture: Coordinate executive team retreats, champion culture-boosting milestones, and handle select personal tasks to maximize leadership bandwidth.

• Technical Agility: Advanced proficiency in Google Suite and MS Office (Word, Excel, PowerPoint), with the ability to quickly master new digital productivity tools.
• Autonomous Problem-Solving: Ability to manage high-volume projects independently, proactively anticipating requirements, mitigating risks, and executing with minimal oversight.
• Speed & Organizational Mastery: Exceptional organizational skills paired with a strong sense of urgency to adapt swiftly and maintain follow-through in fast-paced environments.
• Strategic Communication: Excellent written and verbal skills to manage key stakeholders, draft executive reports, compile rapid meeting summaries, and build cross-functional relationships.
• Discretion & High EQ: Absolute integrity, sound judgment, and complete confidentiality when navigating sensitive information and engaging with executives and Board members.
• Drive & Ownership Mentality: Relentless tenacity and a strong work ethic to drive initiatives forward without needing dedicated resources or hand-holding.
• Strategic & Detail-Oriented Execution: Ability to balance big-picture strategic goals with precise, meticulous daily operational execution.
• Adaptability & Resilience: Comfort navigating ambiguous or unstructured environments and pivoting smoothly as business priorities shift.

• Academic Background: Bachelor’s degree or equivalent practical experience; relevant professional certifications are a plus.
• Executive Support Experience: 3–5+ years of high-level executive support, with proven success supporting C-suite leadership (technology industry experience strongly preferred).
• Track Record of High-Volume Management: Demonstrated success managing complex projects and high task volumes independently while anticipating risks before they arise.
• Priority & Time Optimization: Proven ability to make informed, high-judgment decisions regarding executive priorities, calendar trade-offs, and time management.

• 2025 & 2026 Digiday Media Awards Europe Best Contextual Targeting Offering
• 2025 AdExchanger Awards AI Innovators, Technology & Service Provider, Finalist
• 2025 MARKETECH APAC Marketing Technology Awards Silver Winner for Best Contextual Advertising Tech Platform

• YouTube: @GumGumInc
• TikTok: @itsgumgum