Executive Assistant to the CEO (Temporary to Potentially Permanent)

About the RoleThe Executive Assistant serves as the trusted right hand to John Fitzpatrick, President & CEO of Fitzpatrick Hotel Group, providing high-level administrative, organizational, and strategic support in a fast-paced and dynamic environment. This role provides executive-level support with select personal assistant responsibilities, requiring exceptional professionalism, discretion, sound judgment, and the ability to anticipate needs before they arise. John Fitzpatrick is one of New York City's most respected hoteliers, entrepreneurs, and philanthropists. After learning the hospitality business from the ground up in his family's hotels in Ireland, he brought his vision of authentic Irish hospitality to Manhattan, opening the Fitzpatrick Manhattan Hotel in 1991, followed by the Fitzpatrick Grand Central Hotel. Today, they remain the only Irish-owned and operated hotels in Manhattan.

Interested in this role You can find all the relevant information in the description below.
The Executive Assistant manages a wide variety of priorities, coordinates complex schedules and international travel, prepares executive correspondence and presentations, supports charitable initiatives, and serves as a trusted liaison with executives, business leaders, community organizations, and other key stakeholders on behalf of the President & CEO.
This is great opportunity for a highly organized, resourceful, and self-directed professional who thrives working independently, enjoys variety, and takes pride in making a meaningful impact by helping an accomplished executive, and the organization he has built, operate at their very best. 
Key ResponsibilitiesExecutive Office Management:Manage the President & CEO's complex business and personal calendars, coordinating meetings, appointments, and changing priorities.  Review incoming mail, email, and correspondence, independently managing follow-up, invitations, and action items. Screen incoming calls to the Executive Office, responding to inquiries, or directing matters appropriately. Draft, proofread, and prepare executive correspondence, memoranda, presentations, speeches, reports, invitations, and other documents for the President & CEO. Exercise exceptional discretion while handling confidential business, financial, personnel, and personal information. Schedule regular planning discussions to review daily, weekly, and monthly priorities.
Executive Travel & Logistics:Coordinate all domestic and international business and personal travel, including visas, negotiated accommodations, transportation, detailed itineraries, agendas, and travel preferences. Research cost-effective travel options while maintaining the President & CEO's travel standards and preferences. Arrange alternative travel plans when necessary.Coordinate executive meetings, off-site conferences, and special events, managing venues, logistics, travel arrangements, audiovisual requirements, and supporting materials. Process travel-related expenses and ensure timely submission of reimbursement requests. 
Executive Administration & Financial Coordination:Maintain confidential executive files, records, databases, and electronic filing systems. Process operational invoices, expense reports, reimbursements, and executive credit card reconciliations. Manage payments for utilities, insurance, property taxes, and other executive financial obligations. Review and process investment-related documentation, including account openings, transaction paperwork, settlements, and wire transfers. Manage executive communication devices, technology, and contact information to ensure operational efficiency. 
Personal Executive Support:Coordinate select personal scheduling, appointments, travel, and special projects. Serve as liaison for personal relationships while maintaining a clear separation between the President & CEO's professional responsibilities and private life. Coordinate household vendors and service providers, including housekeeping, landscaping, and maintenance professionals. Manage inventory and operational needs for executive residences and corporate apartments. Coordinate personal celebrations, including birthdays, anniversaries, holidays, gifts, flowers, and special occasions. Plan and coordinate private dinners, holiday gatherings, and other household events. 
Foundation & Special Projects:Coordinate and manage the annual Eithne & Paddy Fitzpatrick Memorial Fund Golf Tournament, held each year at Sleepy Hollow Country Club.  Assist with sponsorship outreach, executive communications, Foundation administration, donor relations, guest lists, invitations, and event logistics. Provide administrative support for philanthropic initiatives, charitable events, and community engagement activities throughout the year. Support special projects and strategic initiatives on behalf of the President & CEO as assigned. 
RequirementsAt least 2 years of experience as an Executive Assistant to a CEO or top-level Executive.Bachelor’s degree in a related field.An exceptional writer with outstanding verbal communication skills and impeccable attention to detail.Highly organized and able to manage multiple priorities simultaneously.Thrives working independently with limited supervision and exercising excellent judgment.Exceptionally discreet, trustworthy, and committed to maintaining the highest level of confidentiality.Resourceful, adaptable, and confident making day-to-day decisions while the President & CEO is traveling.Professional, polished, and comfortable interacting with executives, dignitaries, high-profile guests, board members, elected officials, and community leaders.Calm under pressure with a positive attitude and a genuine desire to help others succeed.Comfortable supporting an executive whose schedule frequently spans multiple time zones (emails, text messages, and voicemails may occasionally be received outside traditional business hours; immediate responses are not generally expected).
Bonus potential at the successful completion of the temporary assignment. xzbcwsv Additionally, Paid Time Off, Health Insurance and Holiday pay eligibility after 90 days of employment and company sponsored Life Insurance.
Salary: $75,000.00