Executive Assistant

Jio Institute · India

KEY ACCOUNTABILITIES:

Description

• Provide administrative and executive support, including calendar management, meeting scheduling, travel coordination, and day-to-day office management.
• Prepare meeting agendas, presentations, reports, minutes of meetings (MoMs), and track action items to ensure timely follow-up and closure.
• Coordinate with internal departments, faculty, staff, students, and external stakeholders to facilitate effective communication and seamless execution of activities.
• Draft professional correspondence, emails, presentations, reports, and other official documents.
• Maintain confidential records, documents, and executive files with a high level of accuracy, discretion, and confidentiality.
• Assist in planning and coordinating meetings, conferences, workshops, institutional events, and leadership engagements.
• Support the creation and coordination of content for social media platforms.
• Track assignments, deadlines, and deliverables, ensuring timely follow-up and effective coordination across stakeholders.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Senior Leadership
• Faculty
• Staff

External:

• Industry Partners
• Visitors and Guests
• Other External Stakeholders

QUALIFICATIONS, EXPERIENCE & SKILLS:

Minimum Qualifications:

• Bachelor's degree in any discipline. A postgraduate qualification will be an added advantage.

Minimum Experience:

• 2–5 years of experience in Executive Assistance, Administration, Coordination, or a similar role.

Job-Specific Knowledge & Skills:

• Good verbal and written communication skills.
• Strong interpersonal skills.
• Good understanding of social media platforms and content coordination.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong planning, coordination, multitasking, time management, and problem-solving skills.