Payroll Assistant

Job DescriptionJob DescriptionPosition SummaryThe Payroll Assistant supports the Payroll Department with accurate and timely entry, review, and maintenance of employee timesheets and payroll records. This position assists with daily payroll activities while learning company payroll procedures, union requirements and payroll systems. This entry-level position offers opportunities for professional growth, with additional responsibilities assigned as knowledge, skills, and experience develop.Key Responsibilities
Timesheet Entry and ProcessingEnter and review employee timesheets for accuracy and completeness.Verify employee hours, overtime, and applicable union classifications.Follow up on timesheet discrepancies and outstanding submissions.Maintain accurate and organized timekeeping records.Payroll Administration SupportAssist with payroll processing for union and nonunion employees. Enter and update payroll information as authorized.Organize, scan, and maintain payroll documents and records.Assist with payroll reports, spreadsheets, and other documentation.Maintain confidentiality of employee and payroll information.
Training and DevelopmentLearn company payroll systems, procedures, and requirements.Develop an understanding of union agreements, wage rates, benefits, and payroll deductions. Gain knowledge of union payroll reporting, fringe benefits, and certified payroll requirements, as applicable.Assist with additional payroll duties as training and experience progress.
General ResponsibilitiesCoordinate with Human Resources, Accounting, and other departments as needed.Complete assigned tasks accurately and within established deadlines.Perform other related duties as assigned.
Qualifications Strong attention to detail and organizational skills.Ability to follow instructions and meet strict deadlines.Ability to maintain confidentiality of sensitive information.Good communication, collaboration, and problem-solving abilities.Willingness to learn and develop new skills.Ability to work independently and collaboratively.
Skills Data Entry: Accurate and efficient data entry skills.Computer Skills: Basic proficiency in Microsoft Excel, Word, and Outlook.Organization: Ability to maintain records and manage multiple tasks.Communication: Effective written and verbal communication.Adaptability: Willingness to learn payroll systems, union requirements, and additional responsibilities.
Education & Experience High school diploma or equivalent required.Associate degree in Accounting, Finance, Business Administration, or a related field preferred.Previous administrative, clerical, or data entry experience preferred.Experience with payroll, union payroll, or timekeeping systems is a plus but not required.Familiarity with ADP Workforce Now or similar payroll systems preferred.On-the-job payroll training will be provided.
Physical Requirements and Work Environment Primarily works in a professional office environment.Requires prolonged periods of sitting and computer use.Regularly uses standard office equipment.May occasionally lift or move office materials weighing up to 15 pounds.
Optional Position-Specific Sections  Authority & AccountabilityResponsible for accurate timesheet entry and maintaining payroll records.Must meet strict payroll deadlines, timely report discrepancies, and maintain confidentiality.Follow established payroll procedures and applicable union requirements under supervision. Role AlignmentSupports payroll personnel with daily payroll activities.Works with Human Resources, Accounting, and other departments as needed.Gradually assumes additional duties as skills and experience develop. Schedule RequirementsMonday – Friday, 7:30am – 4:00pmMust meet established payroll deadlines.May require additional hours during payroll processing periods.
Monday – Friday, 7:30am – 4:00pm