Executive Assistant / Personal Assistant / Office ...

Fictiv · Remote, United States

MISUMI Americas, a division of MISUMI Group, is a leading provider of standard, configurable, and custom manufacturing solutions. By integrating a vast catalog of components with a world-class digital manufacturing platform, MISUMI Americas empowers engineers and procurement teams to accelerate innovation across the entire product lifecycle. With operations in the San Francisco Bay Area and Chicago, the company serves as a vital partner for the most innovative companies in the Americas.
We are seeking a highly capable, proactive Executive Assistant to serve as a trusted right hand to our Founder. This role goes beyond traditional administrative support - you will be a strategic partner who ensures the Founders time, energy, and attention are focused where they matter most. This role requires someone who can bring structure to a fast-paced environment, ensure critical tasks are tracked and completed, and help maximize the Founders effectiveness and productivity. Coordinate communications on behalf of the Founder, including email triage, correspondence, and schedulingPrepare briefing materials, agendas, and meeting notes, with clear follow-through on action items
Manage complex domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Serve as a liaison between the Founder and internal teams, external partners, and key stakeholders
Assist with special projects and strategic initiatives as they arise
Experience managing complex scheduling, travel, and logistics across multiple priorities
Experience handling confidential information, personal logistics, and ad hoc requests with discretion
Strong background in event planning, hospitality or private client services
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competitive medical, dental, and vision insurance
~Monthly Virtual Work stipend for things like food, internet, travel, pet care, health and wellness
~ Excel at being part of a strong, empathetic team.
Help us continue to build a world-class organization that values the contributions of all of our teammates

We encourage applications from members of underrepresented groups, including but not limited to women, members of the LGBTQ community, people of color, people with disabilities, and veterans.