EXECUTIVE ASSISTANT / HR - ARCHITECTURE AND INTERIOR

ArchPro. · India

Experience: 2–5 Years

Location: Kochi, Kerala(On-site)

Joining: Within 30 Days

ArchPro is looking for an experienced Executive Assistant/HR who can work as the COO's right hand as an extension of her office that multiplies her capacity, protects her time, and makes sure nothing she has committed slips through the cracks.

About ArchPro

ArchPro is a project delivery company - the one accountable for getting it built as designed. Projects are designed by the professionals; delivered by us. We run live residential and interior projects across multiple Indian cities, with delivery operations anchored in Kochi.

At ArchPro, we value ownership, collaboration, clear communication, and disciplined project management. Our team is empowered to take responsibility, solve complex challenges, and contribute to delivering exceptional spaces alongside experienced professionals.

Role Overview

As an Executive Assistant , you work every touchpoint of the COO's charge, sites, vendors, build partners, internal teams, to verify that operations are actually moving the way she expects them to, and to surface it early when they are not.

The moment a meeting closes, you take over. Every email that was promised goes out, every commitment made is logged and followed up to closure.

Key Responsibilities

• Own the COO's calendar end to end: site visits, vendor meetings, partner reviews and internal delivery reviews across cities.
• Once a meeting completes, ensure every email arising from it is drafted and sent, every decision is recorded, and every commitment is fulfilled - checking that operations are moving as she expects.
• Maintain a live tracker of all open commitments across meetings, email and calls, built and kept in Microsoft Office (Excel / Outlook / Planner).
• Support the COO in growing the team: coordinate job postings, screen and shortlist applications, schedule interviews, keep candidates informed, and run offer and onboarding logistics.
• Handle commercial terms, compensation matters and partner negotiations with complete discretion.

Requirements

• Exceptional written and spoken English and Malayalam; Hindi is a plus.
• Excellent coordination, communication, and leadership skills.
• Proficiency in Microsoft Office; AutoCAD knowledge is preferred.
• Strong planning, problem-solving, and decision-making abilities.
• Willingness to travel across project locations when required.
• Based in or willing to relocate to Kochi.

Qualifications

• 2–5 years of experience Executive Assistant, Operations Coordinator or similar role supporting senior leadership - construction, interiors, real estate or project-based businesses preferred.
• Good capability in using AI tools as part of daily work — drafting, summarising, tracking and preparing documents;

Application

Interested candidates are requested to share their resume.

• If you're passionate about working in a fast-moving founder-led environment where priorities shift with live project needs , we'd love to hear from you.