Facilities Coordinator

Facilities Coordinator3+ month contract, potential for temp-to-permOnsite in New York, NY 10027$25-28 hr

Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
Must HavesBachelor's degree or equivalent experience2+ years of relevant experience
Preferred QualificationsExperience with EMS Event Management System software preferredPersonable demeanor with the ability to navigate competing requests from staff, faculty, and various departments to achieve successful outcomesExcellent organizational skills and strong attention to detail
Position SummaryReporting to the Director of Facilities & Administrative Services, the Facilities Coordinator is responsible for coordinating and scheduling facilities and resources for all events, conferences, and meetings within the building. Utilizing EMS (Event Management System) software, this role serves as the primary administrator for room reservations and resource management.
ResponsibilitiesManage room and resource schedules by assisting requestors with reservations and confirming bookings through the EMS Web AppSchedule rooms and facilities for affiliated departments and approved external users as neededTrain faculty and staff on the use of the EMS Web App and assist with login credentialsProvide guidance on room selection, event setup, furniture arrangements, staging, and related logisticsPrepare cost estimates for room reservations and facility usage through EMSCoordinate with AV teams to include audiovisual costs in event estimatesSend reservation details and cost estimates to clients for approval and confirmationObtain billing information from requesters and coordinate with the finance team for payment processingAssist with monthly invoicing for reservations and event servicesAdminister the EMS system, including user accounts, contacts, and access permissionsUpdate EMS resource templates xzbcwsv and selection menus as neededEnsure room and service pricing within EMS remains currentCreate service requests for furniture setup, custodial support, security services, and other facility-related needsProvide on-site support before, during, and after eventsAssist faculty, staff, and clients during events, meetings, and conferences to ensure smooth operationsWork with leadership and team members to identify and report facility-related issuesDirect vendors and facilities personnel to appropriate locations within the buildingPrint and distribute event and meeting schedules to security staffPerform other related duties as assigned