Executive Assistant

Adept Global · Gtb nager, India

Location: Delhi

Experience: 2–4 Years

Employment Type: Full-Time

About the Role

We are looking for a highly organized and proactive Executive Assistant to provide executive and administrative support while ensuring smooth day-to-day office operations. The ideal candidate will have experience in calendar, diary, and travel management , along with strong administrative and coordination skills.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle diary management, reminders, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, maintain records, and follow up on action items.
• Manage correspondence and other administrative responsibilities.
• Coordinate with vendors and service providers for office requirements.
• Manage petty cash and maintain records of office-related expenses.
• Coordinate with IT vendors for office and employee-related requirements.
• Support new employee onboarding and coordinate administrative requirements.
• Manage business card orders and other office-related requirements.
• Maintain OPE and attendance records and support routine administrative activities.
• Work from the office and coordinate with internal teams, employees, and external vendors as required.
• Handle confidential information with discretion.
• Coordinate with relevant stakeholders to ensure smooth execution of daily activities.

Requirements

• 2–4 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant .
• Strong hands-on experience in calendar, diary, and travel management .
• Experience in vendor coordination, petty cash management, employee onboarding, and general office administration will be preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and follow-up skills.
• Proficiency in MS Office and calendar management tools .
• Ability to maintain confidentiality and handle sensitive information professionally.