Purchase executive

Job Purpose

The Purchase Executive will be responsible for managing day-to-day procurement activities for the Promoter's kitchen, ensuring timely availability of high-quality food, beverage, kitchen, housekeeping and other operational supplies. The role requires strong vendor coordination, cost awareness, quality control and adherence to professional procurement standards.

Key Responsibilities

Manage daily purchasing requirements for the kitchen and related household operations based on approved requisitions. Source and procure food ingredients, fresh produce, grocery items, beverages, kitchen supplies and other required materials. Coordinate with approved vendors and suppliers to obtain competitive quotations, negotiate prices and ensure timely delivery. Maintain strong relationships with reliable vendors while continuously identifying suitable new suppliers. Check product quality, quantity, specifications, freshness and packaging at the time of procurement/delivery. Ensure all purchases are made as per approved specifications, budgets and authorization procedures. Coordinate closely with the Executive Chef, kitchen team, housekeeping and other departments to understand requirements and priorities. Monitor market prices and availability of key products to support cost-effective purchasing decisions. Maintain accurate purchase orders, quotations, invoices, delivery records and vendor documentation. Follow up on pending orders, back orders, replacements, shortages and quality-related issues with vendors. Support inventory control by coordinating purchase quantities and avoiding unnecessary overstocking or wastage. Ensure timely procurement of special, premium or customized ingredients and supplies as required for the UHNW client. Verify invoices against purchase orders and delivery records before submission for processing. Maintain confidentiality and discretion regarding client preferences, requirements and household operations. Ensure compliance with company procurement policies, hygiene standards and applicable statutory requirements.

Key Skills & Competencies

Strong knowledge of hotel purchase and procurement processes. Good understanding of food, grocery, fresh produce and kitchen-related products. Vendor management, negotiation and price comparison skills. Strong communication and interpersonal skills. Good numerical, documentation and record-keeping abilities. Attention to detail with a strong focus on quality and service standards. Ability to prioritize urgent and last-minute requirements in a high-expectation environment. Professional conduct, integrity, confidentiality and discretion. Good working knowledge of MS Office and basic procurement/inventory systems.

Eligibility Criteria

Any Graduate from a recognized institution. Prior work experience in the Purchase/Procurement department of a reputed hotel is preferred. Candidates with experience handling premium-quality products, luxury hotels or high-value private clients will be preferred. Strong local vendor network in Ahmedabad/Gujarat will be an added advantage.

Personal Attributes

Well-groomed and professionally presentable. Responsible, dependable and service-oriented. Proactive and solution-focused. Flexible to manage urgent procurement requirements and operational priorities. High level of discretion while working in a UHNW client environment.