Account Executive

Alam by Tulsi Patel · India

Accounts & Commercial Executive

About Alam by Tulsi Patel

Alam by Tulsi Patel is an Ahmedabad based luxury Indian fashion label rooted in craftsmanship, thoughtful design and understated elegance. As Alam grows, we are building a small, high-ownership team that can help strengthen the business behind the brand.

About the Role

We are looking for a hands-on Accounts & Commercial Executive to become a key support person within a growing fashion business.

This will be our first full-time in-house accounts hire. The role goes beyond traditional accounting and is suited to someone who enjoys working in a small organisation where responsibilities are varied and ownership matters more than narrow job boundaries.

The person will be responsible for maintaining day-to-day accounts, reconciling inventory and transactions, coordinating with external accountants and vendors, supporting commercial activities, and handling a range of administrative requirements.

The role will work closely with the Founder and will gradually become the central point of support for the financial, commercial and administrative side of the business.

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Key Responsibilities

1. Accounts & Bookkeeping

- Maintain accurate day-to-day books of accounts.

- Record purchase invoices, sales invoices, expenses, payments and receipts.

- Maintain ledgers for customers, vendors and other counterparties.

- Perform regular bank reconciliations.

- Maintain petty cash and expense records.

- Track outstanding receivables and payables.

- Prepare payment schedules and coordinate vendor payments after approval.

- Ensure supporting invoices and documentation are properly maintained.

- Coordinate with the external CA/accounting firm for GST, TDS, statutory filings and year-end accounts.

- Provide information and documentation required for audits and statutory compliance.

2. Inventory & Stock Reconciliation

A significant part of the role will involve creating discipline around inventory.

- Maintain and reconcile inventory records across finished goods, fabrics, trims and other materials.

- Periodically reconcile physical stock with system/accounting records.

- Investigate discrepancies and coordinate with the relevant team members to resolve them.

- Track stock movement between office, production, vendors, exhibitions, stores or other locations.

- Maintain appropriate documentation for stock issued and received.

- Assist in periodic physical stock counts.

- Help establish simple and reliable processes for inventory control as the business grows.

3. Commercial Coordination

- Prepare and maintain purchase orders, sales invoices, debit/credit notes and other commercial documents.

- Check vendor bills against agreed rates, quantities and purchase orders.

- Maintain vendor and supplier records.

- Track advances paid to vendors and ensure appropriate adjustment against bills.

- Follow up on customer and retailer receivables when required.

- Maintain basic commercial reports covering sales, collections, purchases, inventory and outstanding payments.

- Support costing exercises by compiling material, production and other costs.

- Assist the Founder with basic financial information required for commercial decisions.

4. MIS & Business Support

- Prepare a simple weekly/monthly MIS for the Founder covering:

- Sales

- Collections

- Receivables

- Payables

- Bank position

- Major upcoming payments

- Inventory position

- Significant discrepancies or issues

- Maintain organised records so that key business information can be retrieved quickly.

- Help improve internal processes and introduce better systems wherever required.

- Flag financial or operational issues proactively rather than waiting for them to become problems.

5. Administration & Founder Support

As part of a small team, the role will also include general business administration.

- Maintain important business documents, agreements and records.

- Coordinate with banks, CAs, vendors and service providers when required.

- Assist with documentation for employees, vendors and other business requirements.

- Follow up internally on tasks that require coordination between accounts, production, inventory and administration.

- Help the Founder keep track of important operational and commercial follow-ups.

- Take ownership of miscellaneous administrative responsibiliti