Travel Desk

Avana Medical · Chennai, India

Job Title: Travel Desk Assistant

Department: Travel Desk

The Travel Desk Assistant will be responsible for coordinating and managing end-to-end travel arrangements for employees, ensuring a smooth, timely and cost-effective travel experience while maintaining accurate travel records and documentation.

Key Responsibilities:

• Manage domestic and international travel arrangements , including flight and hotel bookings.
• Coordinate travel-related documentation, including visa processing, travel insurance and necessary approvals .
• Liaise with travel agencies, hotels, transportation providers and other vendors for bookings and travel requirements.
• Prepare and share travel itineraries, booking confirmations and relevant updates with employees.
• Handle rescheduling, cancellations, last-minute changes and urgent travel requests efficiently.
• Maintain accurate records of travel bookings, invoices, expenses and supporting documents .
• Prepare periodic travel MIS and expense reports for management review.
• Negotiate and coordinate with travel agencies, hotels and vendors to obtain competitive rates and cost-effective travel options .
• Track travel expenses and ensure timely submission of reports and supporting documents to the Accounts/Management team .
• Address employee travel-related queries and provide timely assistance throughout the travel process.