Project Administrator

Dufry Careers · United States

With a career at HMSHost, you really benefit! We Offer

• Health, dental and vision insurance
• Generous paid time off (vacation, flex or sick)
• *401(k) retirement plan with company match
• *Company paid life insurance
• *Tuition reimbursement
• Employee assistance program
• Training and exciting career growth opportunities
• Referral program – refer a friend and earn a bonus

• Supports the department’s Project Directors principally through Avolta project management tools such as USGN and OPC.
• Oversees Contract information such as assigning contract numbers, monitors contract and change order execution, creates and maintains files
• Compiles, analyzes, and prepares reports for review, as requested.
• Reconciles invoices for accuracy, contract adherence and secures approval
• Administers project closeout processes including reconciling budgets, estimates and actual costs; secures approvals; accounting closeout
• Tracks project costs, documentations, and activities to ensure compliance and successful completion date
• Reviews proposals and drafts contracts based on proposals
• Examines contracts and resolves risks pertaining to contractual obligations
• Analyzes budget information and makes recommendations for reallocation and reclassification of costs
• Conducts internal control review for efficiency and effectiveness in detecting and preventing fraud, waste, abuse and misappropriation of funds
• To be successful in this role, it is critical to be able to understand a complex set of interdependencies and to be comfortable processes that are evolving.

• The Project Administrator position as described falls under the Fair Labor Standards Act as an exempt position.
• The position reports to the Sr. Director, Program Support.

• Requires design and construction acumen typically gained through a Bachelor’s degree in related field and 1-3 years of related professional experience
• Requires strong computer skills including Excel; SAP and FTP Project Management skills are a plus
• Requires the ability to deal effectively with departmental personnel, vendors, contractors and other corporate departments and to work independently and efficiently
• Requires strong oral, written, and interpersonal skills