Assistant manager administration

JOB TITLE: Assistant Manager – Administration

FUNCTIONAL AREA: Administration

REPORTS TO: Group CFO(TBD)

POSITION'S OBJECTIVE: (brief on position's objective)

To oversee the organization's administrative operations and to manage office supplies and equipment's within the budgetprovided

KEY RESPONSIBILITIES:

To identify, negotiate best rates and complete all formalities related to signing of contract with Service Agencies To identify, negotiate best rates and place orders to vendors for Office Supplies & Stationary To manage & maintain the company vehicle & monitor the driver To ensure Annual Maintenance Contracts are signed and renewed as per schedule To ensure repair & preventive maintenance is carried out for the office equipment's as and when required To ensure proper allocation of office space to each department To develop & track the processes for all administrative functions To prepare and maintain monthly expenses report To prepare and maintain trackers for monthly bills To create and maintain any other ad hoc reports as required by the management To ensure Office opening and closing is carried out seamlessly To audit and check the office premises at opening as per existing checklist To book meeting/board room as per authorized bookings and make necessary arrangements related to food & logistics & any other specialized requirements To track and follow up with all vendors for timely delivery of orders/bills and other special requirements To liaison with MCD and other local authorities as and when required To provide support, motivation and encouragement to colleagues and team members To work collectively and in collaborating manner across departments for enhanced productivity

JOB SPECIFICATION: (QUALIFICATIONS/KNOWLEDGE/EXPERIENCE)

Years of Functional Experience: More than 6 years' experience in managing the office administration in medium to largeorganization. Should have handled a team Degree/Diploma: Graduate Role: Team Management (TBD) Knowledge & Skills: Preventive Maintenance Office/Facility administration Maintenance contracts & Liabilities & SLA's Planning & Organizing MS Word & Excel Commercial acumen Negotiation skills

ANNEXURE A:

COMPETENCIES REQUIRED:

Process oriented with focus on improving quality/efficiency by consistently setting high performance standards through holding self/team accountable Understands immediate & long-term goals of internal & external customer/stakeholder and works proactively to address potential problems Partnering with customers/stakeholders to devise cost effective solutions for meeting their expectations and going extra mile to drive customer delight Prompt recognition & timely resolution of crises/issues and seizing opportunities Demonstrates clear understanding of products and drivers of financial health/stability Creates systems/processes for efficient workflows and keeps open communication enabling high performance standards Supports team by aligning them while understanding their abilities and work styles