Executive Secretary

Shyam Steel Industries Limited · West Bengal, India

• Position Title

Executive Secretary to Director

• 
  Reporting T

oDirecto

• rLocatio

nHO, Kolkat

• a
  Job Purpo

seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic

• e.
  Key Responsibilit

iesExecutive Supp

• ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul
• es.Screen and prioritize incoming calls, emails, and corresponden
• ce.Draft, prepare, and review letters, reports, presentations, and other business documen
• ts.Act as the primary point of contact between the Director and internal/external stakeholde
• rs.Follow up on action items and ensure timely completion of assigned tas

ks.Meeting Coordinat

• ionOrganize and coordinate meetings, conferences, board meetings, and business revie
• ws.Prepare meeting agendas, presentations, and meeting materia
• ls.Record minutes of meetings and circulate action points to concerned stakeholde
• rs.Track pending tasks and ensure closure within deadlin

es.Travel & Event Managem

• entArrange domestic and international travel, including flights, accommodations, and transportati
• on.Prepare travel itineraries and expense repor
• ts.Coordinate business events, leadership meetings, and corporate functions as requir

ed.Administrative Managem

• entMaintain confidential records, files, and documentati
• on.Manage office correspondence and document control syste
• ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi
• ce.Ensure effective coordination between departments for business requiremen

ts.Communication & Stakeholder Managem

• entLiaise with senior management, clients, vendors, government bodies, and business partne
• rs.Maintain professionalism and confidentiality in all interactio
• ns.Support the Director in managing key business relationshi

ps.MIS & Report

• ingPrepare periodic MIS reports, dashboards, and business summari
• es.Monitor critical deadlines and provide timely reminders to the Direct
• or.Assist in data compilation, analysis, and presentation preparati

on.
Required Qualificat

• ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi
• eld.MBA/PGDM prefer

red.
Exper

• ience5-10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc

tors.
Required Skills & Compet

• enciesExcellent written and verbal communication s
• kills.Strong organizational and time-management abil
• ities.High level of discretion and confidenti
• ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out
• look).Ability to multitask and meet tight dead
• lines.Strong interpersonal and stakeholder management s
• kills.Professional appearance and business etiq
• uette.Excellent follow-up and coordination s
• kills.Ability to prepare reports, presentations, and business correspondence independ

ently.
Key Performance Indicators

• (KPIs)Calendar and meeting management effi
• ciency.Timely closure of action
• items.Accuracy and quality of documen
• travel and event coordi
• satisfaction and responsi
• veness.Confidentiality and compliance adh