Finance Associate

About Olympus We are an equal opportunities employer and we are committed to ensuring that no applicant or employee receives less favorable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown. The job is conducted in line with our Core Values which are: Patient Focus, Integrity, Innovation, Impact and Empathy. Olympus is an equal opportunities employer championing a culture of equality, diversity and inclusion embedded throughout the organization and workforce. Purpose of the Role: Financial Planning & Analysis (FP&A): Provide insights through financial modeling, variance analysis, and forecasting to guide strategic decisions. Budgeting & Cost Control: Assist in preparing budgets, monitor expenses, and highlight variances to keep operations within financial limits. Reporting & Transparency: Prepare profit & loss (P&L), balance sheet, and cash flow reports for management, ensuring clarity in financial performance. Compliance & Audit Support: Liaise with auditors, ensure adherence to accounting standards (e.g., GAAP/IFRS), and maintain regulatory compliance. Business Partnering: Work with department heads to interpret financial data, identify improvement opportunities, and support operational efficiency. Key Responsibilities: Travel and Expense claims Oversee the end-to-end processing of travel and expense claims in RAMCO, ensuring accuracy and timelines Act as a liaison with Genpact T&E and Accounts Payable teams to guarantee smooth expense booking. Collaborate with employees to resolve queries raised by GBS regarding claims. Ensure prompt reimbursement of T&E expenses to Incubator employees. Manage Incubator Imprest funds, including scrutiny, settlement, and disbursement, maintaining transparency and accountability Expenses booking , Accounts Payable and Banking Perform invoice scrutiny using a 3-way match to validate vendor invoices. Submit vendor invoices to GBS for accounting within stipulated timelines. Coordinate with HR, IT, Admin, and Incubator teams to address invoice-related queries. Process vendor payments, conduct vendor account reconciliations, and maintain accurate records. Provide bank payment advice to relevant functions post-disbursement, ensuring clarity and control. Goods and Service tax compliance Resolve GST and withholding tax issues for vendors and internal functions. Coordinate timely GST payments and filing of monthly, quarterly, and annual returns. Conduct GST vendor reconciliations and resolve mismatches in collaboration with other functions. Respond to GST and Income Tax audits or notices, ensuring compliance. Direct Tax Compute TDS/withholding tax for employees. Support expatriates in personal taxation and coordinate filings with consultants. Generate and distribute withholding tax certificates to vendors. File statutory returns, including withholding tax returns and corporate tax return Reporting - Incubator management, OT , Regional packages Prepare schedules for provisions, deposits, prepaid expenses, and other balance sheet items. Compile budget inputs and engage in discussions with management. Deliver monthly reporting packages, including variance analysis (Actual vs. Budget). Forecast cash flows (budget vs. actual) and submit to the Regional Treasury Team. Draft financial statements, notes to accounts, cash flow statements, and disclosures in line with Indian GAAP. Cross Charge to DC/BC Prepare monthly expense allocation workings. Compile inputs for debit notes to OT and other DC/BC units. Coordinate queries and reconcile incoming payments against receivables Fixed Asset Management Maintain and account for fixed assets of the Incubator function, ensuring accurate capitalization and depreciation. Audits support Prepare audit schedules and documentation for external auditors. Address audit queries and resolve issues promptly. Support internal audits, IFSC reviews, and regional audits, resolving queries ensuring compliance with corporate standards Person Specification: Education Preferred: Master’s degree (MBA in Finance, M.Com) or professional certifications such as CA, CMA, CPA, or ACCA. Strong grounding in Indian GAAP, taxation laws, and corporate finance principles Experience 2–5 years of relevant experience in finance, accounting, or audit functions. Prior exposure to: Accounts Payable (AP) and vendor invoice processing. Travel & Expense (T&E) management systems such as RAMCO and SAP. Tax compliance (GST, TDS, corporate tax filings). Financial reporting and budgeting in a corporate environment. Experience working with cross-functional teams (HR, IT, Admin, Treasury) and external consultants/auditors. Advantage: Experience in shared services or global business services (GBS) environments. Skills Accounting & Compliance: Strong knowledge of GST, TDS, withholding tax, and corporate tax regulations. ERP Systems: Proficiency in RAMCO, SAP, Oracle, or similar financial systems. Financial Reporting: Ability to prepare balance sheet schedules, cash flow forecasts, and financial statements under Indian GAAP. Audit Support: Familiarity with internal/external audit processes and documentation. Fixed Asset Management: Understanding of capitalization, depreciation, and asset reconciliation. Strong analytical and problem-solving abilities for reconciliations and variance analysis. Attention to details in invoice scrutiny, compliance filings, and reporting. Ability to interpret financial data and provide insights to management. Time management skills to handle month-end closings, audits, and reporting deadlines.