Training officer – training & placement cell

Department: Training & Placement Cell

Designation: Training Officer

Reporting To: Head – Training & Placement

Location: Vivekananda Global University, Jaipur

Employment Type: Full-Time

1. Job Purpose

The Training Officer will be responsible for ensuring that students are systematically trained, assessed and made placement-ready through structured employability, aptitude, communication, domain and interview-preparation interventions.

The role will focus on developing a measurable Student Placement Readiness Framework , identifying skill gaps, conducting targeted training, monitoring student progress and ensuring that eligible students are adequately prepared to participate confidently in recruitment processes.

2. Key Result Areas (KRAs)

A. Student Placement Readiness

Develop and implement a structured placement-readiness framework for students. Conduct baseline and periodic assessments of students. Assess students on aptitude, reasoning, communication, technical/domain knowledge, GD and interview skills. Maintain a student-wise Placement Readiness Score/Index. Ensure 100% assessment coverage of eligible students.

B. Employability Skills Training

Plan and conduct training programmes on: Quantitative Aptitude Logical Reasoning Verbal Ability English Communication Business Communication Group Discussion Personal Interview Resume Writing Linked In/Profile Building Workplace Etiquette and Professional Behaviour Ensure structured training calendars are prepared well in advance. Coordinate with internal faculty and external trainers wherever required.

C. Domain & Technical Readiness

Identify domain-specific skill requirements based on recruiter Job Descriptions and industry requirements. Coordinate with Schools/Departments and faculty for domain-specific preparation. Develop sector-specific preparation modules for Finance, Marketing, HR, Operations, IT, BFSI and other relevant sectors. Ensure students understand the technical and functional expectations of target roles.

D. Mock Recruitment & Assessment

Conduct regular mock aptitude tests, GDs, personal interviews and assessment-centre exercises. Organise mock placement drives simulating actual recruitment processes. Analyse student performance and identify individual gaps. Provide feedback and corrective action plans to students.

E. Student Skill Gap & Remedial Programme

Identify students who are below the prescribed placement-readiness benchmark. Create remedial and additional training interventions. Maintain a list of students requiring special intervention. Monitor improvement through periodic reassessment.

F. Resume & Professional Profile Readiness

Ensure every eligible student has a professionally prepared and verified resume. Facilitate Linked In/profile development. Conduct resume review and interview-profile sessions. Ensure students are prepared according to specific recruiter/job requirements.

G. Industry & Recruiter Alignment

Study recruiter JDs and identify recurring skill requirements. Incorporate recruiter feedback into student training programmes. Maintain an Industry Skill Requirement Repository. Recommend changes in training modules based on placement trends and recruiter feedback.

H. Student Participation & Engagement

Ensure students attend mandatory placement training programmes. Track attendance and participation. Counsel students regarding the importance of employability preparation. Coordinate with Programme Heads/Faculty for students with low participation.

I. Placement Readiness Certification

Establish defined criteria for declaring a student “Placement Ready.” Conduct final readiness assessments before major placement drives. Maintain student-wise readiness status. Ensure only adequately prepared students are recommended for relevant recruitment opportunities, wherever applicable.

J. Data, MIS & Reporting

Maintain a comprehensive Placement Training Database. Prepare monthly reports covering: Number of students trained Training hours Attendance Assessment scores Skill gaps Mock interview performance Placement readiness status Students requiring intervention Submit the monthly Training & Placement Readiness Dashboard by the 5th of every month . Maintain proper documentation for accreditation and institutional reporting.

3. Key Performance Indicators (KPIs)

KPITarget

Eligible students assessed

100%

Training coverage

≥90%

Student Placement Readiness

≥85% students meeting benchmark

Resume/profile readiness

100%

Mock placement cycles

Minimum 2 per student/year

Mock interview/GD participation

≥90%

Training attendance

≥85%

Skill-gap assessment

100%

Monthly MIS submission

100% on time

Improvement after remedial training

Measurable improvement in assessment scores

Recruiter feedback incorporated

100% relevant feedback reviewed

4. Key Responsibilities

Own the Student Placement Readiness Process from assessment to final certification. Develop an annual and semester-wise training calendar. Coordinate with faculty, external trainers, industry professionals and placement teams. Maintain student-wise readiness dashboards. Identify high-risk students requiring intervention. Ensure training is practical, industry-oriented and outcome-driven. Introduce technology-enabled assessments and employability tools. Explore AI-based tools for resume building, mock interviews, communication assessment and personalised learning. Maintain records required for NAAC/NBA/AACSB and other institutional requirements. Support the T&P Cell during recruitment drives whenever student training/readiness support is required.

5. Deliverables

The Training Officer will be responsible for the following key deliverables:

Annual Student Training Plan Semester-wise Employability Training Calendar Student Baseline Assessment Report Student Skill Gap Analysis Student Placement Readiness Dashboard Mock Placement Assessment Reports Remedial Training Plan Resume & Linked In Readiness Report Recruiter Skill Requirement Analysis Monthly Training MIS Placement Readiness Certification Report Annual Training Effectiveness Report

6. Qualifications

Essential: Postgraduate degree in Management, Business Administration, HR, Education, Psychology, English, or a relevant discipline. Strong knowledge of employability and student development practices. Good communication and presentation skills. Proficiency in MS Office/Google Workspace and digital learning tools.

Desirable: Experience in a higher-education institution, Training & Placement Cell, corporate L&D, employability training or recruitment. Experience in conducting aptitude, GD and interview preparation. Knowledge of assessment platforms and AI-enabled employability tools. Industry exposure in recruitment or talent development.

7. Competencies Required

Student counselling and mentoring Training & facilitation Communication and presentation Assessment and evaluation Data analysis and MIS reporting Stakeholder coordination Industry orientation Planning and execution Problem solving Digital and AI literacy Strong follow-up and execution discipline

8. Performance Accountability

The Training Officer will be directly accountable for the quality, coverage and measurable effectiveness of student placement-readiness initiatives .

The success of the role will be measured not merely by the number of training sessions conducted, but by:

Assessment → Training → Skill Improvement → Mock Performance → Placement Readiness → Recruitment Participation

9. Role Boundary

Training Officer: Student readiness, employability training, assessment, skill-gap remediation and preparation.

Placement Team: Employer engagement, recruiter acquisition, job opportunities, placement drives and placement conversion.

The Training Officer shall work closely with the Placement Team to ensure that students are prepared before they enter the recruitment pipeline .