Executive secretary

Company Description Everest Engineering Equipment Ltd (EEE) is led by highly qualified professionals with more than 13 years of experience in the construction and infrastructure equipment sector. The company supplies a broad range of equipment, including tower cranes, passenger hoists, anti-collision systems, mast climbing work platforms, girder launchers, and heavy gantry cranes, supported by strong service and spare parts capabilities across India.

Core Responsibilities

Manage and maintain Director's calendar, appointments, and meeting schedules. Coordinate internal and external meetings, ensuring timely preparation of agendas, documents and presentations. Draft and prepare professional emails, letters, reports and presentations for the Director. Ensure timely follow-upon action items and key deliverables from meetings. Handle sensitive corporate information with strict discretion. Sales report compilation. Mail tracking. Purchase order follow-ups. Arrange detailed domestic and international travel itineraries, flights and accommodations.

Qualifications

Candidates should possess strong clerical skills, including document management, data entry, and office organization. Candidates should possess excellent communication abilities, including clear written and verbal communication and professional email and phone etiquette. Candidates should possess knowledge of company secretarial work, such as preparing minutes, maintaining statutory records, and supporting compliance-related documentation. Candidates should possess executive administrative assistance capabilities, including calendar management, meeting coordination, travel planning, and preparation of reports and presentations. Candidates should possess customer service skills, with the ability to handle inquiries, support clients, and coordinate with internal and external stakeholders. Proficiency in MS Office (Word, Excel, Power Point, Outlook) and familiarity with office management software or ERP systems is beneficial. Strong organizational skills, attention to detail, time management, and the ability to prioritize multiple tasks effectively. Bachelor's degree in business administration, Commerce, or a related field. 4-6 Years of experience in an executive assistant or executive secretary role, preferably in engineering or infrastructure sectors.