General Administrative Executive

Bloomingdale International School · Andhra pradesh, India

Job Description

Job Title: General Administrative Executive

Location: Penamaluru, Andhra Pradesh

Institution: Bloomingdale International School

Reporting To: Administrative Manager

JOB OVERVIEW

As an **Administrative Executive**, you will assist the School HOS, Administrative Manager, and Administrative Officer in the areas of facilities, transportation, staff accommodation, security management, vendor management, and general administration to ensure the smooth operation of the school.

You will support the Administrative Officer in resolving all administrative concerns and provide operational support during all school events and activities.

You will ensure that the school utilizes its resources effectively and efficiently while maintaining the high standards expected of an IB institution. You will also be responsible for submitting regular administrative reports to the Administrative Officer and the HOS.

JOB RESPONSIBILITIES

1. TRANSPORTATION

Daily Works

* In-charge of all internal and external transportation requirements.

* Supervise the dress code adherence of the bus staff.

* Supervise the cleaning of buses and update the transport cleaning tracker.

* Ensure buses depart and arrive according to the scheduled timings.

* Address bus-related issues and bus staff concerns through MyClassBoard (MCB), while student concerns are processed through Microsoft Forms.

* Handle transport-related concerns raised by parents as per the BIS Parent & Student Transport Guidelines.

* Maintain transportation logbooks and track diesel consumption and refueling records.

Weekly Works

* Prepare indents for bus repairs and maintenance.

Monthly Works

* Maintain student transportation records and particulars.

Yearly Works

* Assist the Administrative Officer in renewing vehicle insurance, fitness certificates, and other statutory requirements.

* Assist in annual transport route planning and optimization.

2. ACCOMMODATION

Monthly Works

* Resolve staff accommodation-related issues, including maintenance and rental/payment coordination.

Yearly Works

* Maintain accommodation asset inventory.

* Arrange accommodation, food, and transportation for newly joined staff members.

3. FACILITIES MANAGEMENT

A. SECURITY MANAGEMENT

Daily Works

* Monitor and supervise all campus security operations to ensure a safe and secure environment.

* Implement and monitor perimeter access control procedures.

* Verify visitor bookings and issue visitor/guest passes as per approved schedules.

* Monitor CCTV surveillance systems and report any security breaches or suspicious activities.

* Coordinate with security personnel to ensure smooth day-to-day campus security operations.

* Maintain visitor logs, security registers, and daily incident reports.

Periodical Works

* Conduct periodic audits of CCTV systems, surveillance infrastructure, and access control systems.

* Coordinate the preparation and submission of security incident reports and recommend corrective actions.

* Assist in designing and implementing emergency evacuation procedures and safety protocols.

* Coordinate security manpower recruitment, deployment, and induction training in consultation with the Administrative Officer.

* Conduct regular security audits and recommend improvements to campus security measures.

* Ensure security personnel comply with institutional policies, SOPs, and grooming standards.

B. GARDENING

Monthly Works

* Prepare monthly gardening schedules.

* Monitor and ensure execution of daily gardening activities.

* Coordinate seasonal plantation and landscape maintenance activities.

C. GROUND MAINTENANCE

Daily Works

* Welcome players and ensure adherence to booking and checkout timings.

* Collect Playo online/cash payments and submit them to the cashier before 10:00 AM.

* Collect additional charges for overtime usage and damages wherever applicable.

* Issue and collect sports equipment from players.

* Escalate sports ground-related issues to the concerned authority.

* Coordinate swimming pool maintenance activities with the Ground In-charge.

Periodical Works

* Assist the Administrative Officer in updating Playo timings during holidays and special events.

* Support maintenance and repair of sports facilities.

* Maintain sports equipment inventory and ensure timely repairs or replacements.

# NOTE

* Any other duties or responsibilities may be assigned by the Management Team from time to time.

* Working hours may be extended whenever operational requirements demand completion of assigned work.

# JOB QUALIFICATIONS

* Bachelor's Degree in Administration or any related discipline.

* Minimum **3 years of experience** in Administration, Facilities Management, Building Maintenance, or School Administration in a reputed educational institution.

* Excellent communication, presentation, and interpersonal skills.

* Strong organizational and planning abilities.

* Creative problem-solving and decision-making skills.

* Proficiency in Microsoft Office 365 (Word, Excel, Outlook), Google Workspace, and other office productivity tools.

* Ability to work under pressure, prioritize multiple tasks, and meet deadlines while maintaining a professional attitude.

* Ability to work independently and complete assignments with minimal supervision.

PHYSICAL REQUIREMENTS

* Ability to perform assigned duties safely and efficiently while complying with Bloomingdale policies and standards.

* Maintain regular and punctual attendance.

* Meet both qualitative and quantitative performance expectations.

Note

Working hours must be followed strictly as per Bloomingdale International School policies.

JOB DETAILS

**Job Type:** Full-time

**Salary:** ₹25,000 – ₹40,000 per month

**Schedule:** Day Shift

Education

Bachelor's Degree (Preferred)

Experience

* Total Experience: 3 Years and Above (Preferred)

* Administration / Facilities / Security Management: Minimum 3 Years (Preferred)

Work Location

In Person