Remote Administrative Assistant

<p>We are on the lookout for a Remote Administrative Assistant to provide administrative support to our team and enhance office effectiveness. </p><p> </p><p>MNS &amp; Associates and its affiliates provide a broad range of accounting, taxation and assurance services. Our business services also include developing business plans, incorporating new business entities, succession planning, and joint venture structuring and financing. While accurate financial records are essential for a company to meet tax filing requirements, they are equally important as a management tool. We specialize in small and medium-sized companies. Our services are designed to assist businesses through sound planning, financial and quality, management systems. </p><p> </p><ul><li>Provide comprehensive remote administrative support to the team, ensuring efficient day-to-day operations. </li><li>Support emails, and virtual inquiries, providing assistance or directing messages to the appropriate team members. </li><li>Coordinate calendars, schedule virtual meetings, appointments, and client consultations across multiple time zones. </li><li>Prepare, proofread, and update correspondence, templates, reports, Microsoft Word documents, Excel workbooks, and other business materials. </li><li>Maintain and organize the firm's electronic filing system, ensuring documents are accurately filed and easily accessible. </li><li>Upload, organize, and manage client documentation within secure digital databases. </li><li>Support accounts receivable and accounts payable processes, including invoice tracking and payment follow-ups. </li><li>Communicate professionally with clients, and internal team members via phone, email, and virtual platforms. </li><li>Support special projects and perform additional administrative duties to assist the firm's remote operations. </li><li>Maintain confidentiality and ensure compliance with company policies and data security best practices. </li></ul><p><br /></p><p><b>Qualifications</b> </p><p><br /></p><ul><li>Ability to work afternoon to evening hours </li><li>Minimum of 1 year of administrative or virtual assistant experience. </li><li>Previous experience in a remote work environment is considered an asset. </li><li>Basic knowledge of Canadian tax returns is preferred. </li><li>Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams) and other cloud-based collaboration tools. </li><li>Strong typing skills (50+ words per minute). </li><li>Excellent written and verbal communication skills with strong grammar and attention to detail. </li><li>Exceptional customer service and interpersonal skills. </li><li>Experience working with digital document management systems and electronic filing processes. </li><li>Basic mathematical aptitude. </li><li>Experience with Caseware, Profile, QuickBooks, or similar accounting software is an asset. </li><li>Ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision. </li><li>Strong organizational skills, attention to detail, and problem-solving abilities. </li><li>Reliable high-speed internet connection and a dedicated, professional home office workspace. </li></ul><p><br /></p><img src="https://www.jobg8.com/Tracking.aspx?0d8acu0BNzvRAlyRx67hn%2ffdy5G7mFySt" width="0" height="0" />