Facilities Management Specialist

Phoenix Business Advisory · India

Job Role: Facilities Management Specialist

Location: Ahmedabad | Full-Time

About the Role

We are looking for a proactive and experienced Facility Management Specialist to take ownership of our workplace environment and ensure smooth, safe, and efficient operations across all facilities. This role is ideal for someone who thrives in a dynamic environment and has a strong eye for detail, cost optimization, and team coordination.

Responsibilities:

Facility Operations & Maintenance

• Oversee end-to-end maintenance of office infrastructure including HVAC, electrical, plumbing, and general upkeep
• Plan and execute preventive maintenance schedules and routine inspections
• Ensure compliance with safety standards and regulatory requirements
• Develop and implement facility management policies and SOPs

Vendor & Contract Management

• Manage and negotiate contracts with vendors (security, housekeeping, maintenance, waste management)
• Monitor vendor performance and ensure adherence to SLAs and quality standards

Budget & Cost Control

• Prepare and manage facility budgets
• Identify cost-saving opportunities while maintaining service quality
• Track expenses and ensure efficient utilization of resources

Space Planning & Workplace Management

• Optimize office space utilization and seating arrangements
• Coordinate office moves, expansions, and renovations

Health, Safety & Compliance

• Ensure adherence to all health and safety regulations
• Implement safety policies, conduct audits, and drive awareness programs

Security Management

• Supervise security systems and personnel
• Establish protocols to safeguard employees, visitors, and company assets

Qualifications:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field
• 1-2 years of experience in facility management or similar role
• Strong understanding of building systems, maintenance practices, and safety regulations
• Proven experience in budgeting and cost control
• Excellent negotiation, communication, and stakeholder management skills
• Proficiency in facility management tools/software
• Ability to multitask, prioritize, and work under pressure

Required Skills:

• Strong understanding of building systems, maintenance practices, and safety regulations
• Proven experience in budgeting and cost control
• Excellent negotiation, communication, and stakeholder management skills
• Proficiency in facility management tools/software
• Ability to multitask, prioritize, and work under pressure

Preferred Skills

• 1-2 years of experience in facility management or similar role