Executive Assistant to Managing Director

Tungstan Industries · India

Company Description Tungstan Industries Pvt Ltd is a packaging solutions provider and the extended arm of BBF Industries, a legacy brand with over 60 years in the packaging sector. The company is a trusted name in corrugated boxes, cartons, cardboard and duplex boxes, disposable crockery, PET preforms, and various other packaging products for customers across India. As a 100% Indian-owned manufacturer with years of experience serving the Indian packaging industry, Tungstan focuses on quality, reliability, and customer satisfaction. The organization promotes a positive and supportive work environment, which underpins strong, long-term relationships with customers. Tungstan is committed to providing friendly, first-class service from small custom orders to high-volume runs, earning respect from both customers and competitors.

About the Role

We're hiring an experienced, highly capable Executive Assistant to work directly with our Managing Director. This is not a conventional organizing-and-scheduling role — the EA is expected to actively manage information: pulling data and reports from various sources, filtering out the noise, and presenting only what's relevant and decision-ready. Alongside this, the role owns delegation tracking and follow-up across the team, and acts as the coordination point between the MD and the rest of the organization.

What You'll Do

• Gather data and information from multiple sources (reports, emails, spreadsheets, web research) and distil it into clear, relevant summaries for the MD — not raw dumps of information.
• Filter and prioritize incoming information, flagging only what genuinely needs the MD's attention or decision.
• Prepare structured summaries, briefs, and simple analyses (using Excel — pivot tables, VLOOKUP/HLOOKUP, linked sheets) to support decision-making.
• Track every task the MD delegates across the team — log commitments, follow up on deadlines, and escalate what's at risk.
• Coordinate across teams and departments on the MD's behalf, ensuring tasks are actioned and deadlines are met without constant reminders.
• Manage the MD's calendar, inbox, and incoming calls; draft and send correspondence on their behalf.
• Liaise with team members and, over time, with clients to follow up on action items — representing the MD's instructions accurately.
• Handle a mix of professional and personal coordination for the MD (scheduling, bookings, errands, and similar tasks).
• Maintain a running delegation/follow-up log and report status proactively, without being chased for updates.

What We're Looking For

• 5+ years of experience as an Executive Assistant or senior coordinator supporting senior leadership, ideally including exposure to reporting, MIS, or data-heavy coordination work.
• A strong academic background — graduate degree required; additional qualification in business administration, secretarial studies, or a related field is a plus.
• Outstanding follow-up and task-tracking skills — this is the single most important requirement for the role.
• Strong working knowledge of Excel (pivot tables, VLOOKUP/HLOOKUP, linking sheets) and comfort working with data — able to filter, organize, and summarize information rather than just relay it.
• Proven experience coordinating across teams and getting work done through others, including at senior levels.
• Strong written and spoken English, with the judgment to know what's relevant to escalate and what isn't.
• A stable work history, with clear reasons for any job changes.
• High integrity and discretion — this role involves handling sensitive information and speaking on the MD's behalf.

Compensation

• Based on experience.