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Job Title: Travel Desk Assistant

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Department: Travel Desk

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The Travel Desk Assistant will be responsible for coordinating and managing end-to-end travel arrangements for employees, ensuring a smooth, timely and cost-effective travel experience while maintaining accurate travel records and documentation.

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Key Responsibilities:

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• Manage domestic and international travel arrangements, including flight and hotel bookings.
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• Coordinate travel-related documentation, including visa processing, travel insurance and necessary approvals.
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• Liaise with travel agencies, hotels, transportation providers and other vendors for bookings and travel requirements.
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• Prepare and share travel itineraries, booking confirmations and relevant updates with employees.
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• Handle rescheduling, cancellations, last-minute changes and urgent travel requests efficiently.
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• Maintain accurate records of travel bookings, invoices, expenses and supporting documents.
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• Prepare periodic travel MIS and expense reports for management review.
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• Negotiate and coordinate with travel agencies, hotels and vendors to obtain competitive rates and cost-effective travel options.
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• Track travel expenses and ensure timely submission of reports and supporting documents to the Accounts/Management team.
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• Address employee travel-related queries and provide timely assistance throughout the travel process.
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