Executive Assistant

LogFix SCM Solutions Pvt Ltd · India

WE’RE HIRING | EXECUTIVE ASSISTANT TO GENERAL MANAGER

Location: Chennai

Experience: 2–4 Years

Department: Business Operations

Are you highly organized, proactive, detail-oriented, and confident working with senior stakeholders?

We’re looking for an Executive Assistant to the General Manager who can go beyond traditional administrative support and help drive operational excellence, follow-through, and cross-functional execution .

KEY RESPONSIBILITIES

Executive Support

• Manage the General Manager’s calendar and optimize scheduling

• Coordinate internal and external meetings, leadership discussions, and advisor interactions

• Triage emails and meeting requests and draft responses when required

• Prepare meeting briefs, agendas, and concise summaries

Meeting & Project Coordination

• Organize meetings, capture key discussion points, and maintain action trackers

• Follow up with stakeholders to ensure timely closure of action items

• Maintain centralized trackers for projects, priorities, and cross-functional deliverables

Business Operations

• Coordinate recurring operational activities, audit schedules, statutory filings, KRA reviews, and business deliverables

• Work with internal teams, consultants, Company Secretary, and tax partners

• Support preparation of monthly MIS reports, investor updates, and quarterly board packs

Stakeholder Management

• Coordinate effectively with cross-functional teams and external partners

• Drive timely follow-ups and ensure stakeholders meet agreed timelines

• Handle confidential business, leadership, compensation, and investor-related information with complete discretion

WHAT WE’RE LOOKING FOR

✅ 2–4 years of experience as an Executive Assistant, Chief of Staff, Executive Business Partner, or similar role

✅ Experience in a high-growth startup or VC-funded organization is an added advantage

✅ Strong knowledge of Microsoft Excel, including Pivot Tables and VLOOKUP

✅ Proficiency in Google Workspace and Microsoft Office

✅ Experience maintaining trackers, dashboards, and documentation

✅ Excellent written and verbal communication

✅ Strong organizational and time-management skills

✅ Exceptional attention to detail and follow-through

✅ Ability to manage multiple priorities in a fast-paced environment

✅ High level of professionalism and confidentiality

✅ Confidence to follow up with and hold stakeholders accountable

✅ Strong problem-solving and ownership mindset

WHAT SUCCESS LOOKS LIKE

You will help ensure that:

✔ Leadership time is effectively managed and prioritized

✔ Action items and cross-functional deliverables are closed on time

✔ Operational trackers and documentation remain organized

✔ Meetings are productive through structured agendas, notes, and follow-ups

✔ Senior leadership can focus on strategic priorities

✔ Sensitive information is handled with professionalism and discretion

WHY JOIN US?

Work directly with senior leadership and gain exposure to high-impact business decisions, strategic initiatives, and cross-functional operations .

This is an opportunity to move beyond traditional executive assistance and become a trusted business partner in driving organizational excellence .

Location: Chennai