Medical Affairs Project Manager

Oscar · United States

Medical Affairs Project Manager – KOL & Consulting Operations

We are seeking an experienced Medical Affairs Project Manager to join a growing pharmaceutical organization and play a key role in the management of KOL and HCP consulting activities.

Working closely with Medical Affairs leadership, including the executive team and CMO, you will take ownership of the operational delivery of consulting engagements and act as the central point of coordination across KOLs, HCP consultants, Medical Affairs, contracting, vendors and congress stakeholders.

This is an excellent opportunity for someone who enjoys bringing structure to complex programs, managing multiple stakeholders and ensuring high-profile Medical Affairs initiatives are delivered effectively and compliantly.

Key Responsibilities

• Manage end-to-end operational delivery of KOL and HCP consulting engagements.
• Build and maintain executive-level dashboards covering consulting meetings, timelines, deliverables and upcoming activities.
• Coordinate with Legal and contracting teams to ensure consulting agreements are completed and executed on schedule.
• Manage KOL outreach, engagement tracking and ongoing communication with HCP consultants.
• Maintain annual consulting plans and track completed and upcoming engagements.
• Coordinate vendors, meeting logistics, AV, technology and meeting-room requirements.
• Drive the development and timely distribution of consulting materials, agendas and discussion questions.
• Maintain accurate documentation and audit trails to support compliance requirements.
• Coordinate Medical Affairs and congress-related planning and integration meetings.
• Identify risks, dependencies and upcoming deadlines, escalating issues where appropriate.
• Develop and maintain project plans, trackers, timelines, dashboards and repeatable operational processes.

The successful candidate will ideally have:

• Experience within Medical Affairs project, program or operations management in the pharmaceutical, biotech or life sciences industry.
• Experience supporting KOL engagements, HCP consulting, advisory boards, scientific meetings or congress activities.
• Strong project management skills with the ability to independently manage multiple concurrent workstreams.
• Experience coordinating across Medical Affairs, Legal, Compliance, vendors and external stakeholders.
• Excellent organization, communication and stakeholder-management skills.
• A proactive approach with the ability to identify potential issues before they impact delivery.
• Strong attention to detail, particularly around contracting, documentation, timelines and compliance.

This role offers the opportunity to work closely with senior Medical Affairs leadership while taking ownership of highly visible KOL and consulting programs within a growing organization.