Administrative Assistant I

Swoon · Glendale, United States

Title: Administrative Assistant

Location: Glendale, AZ,

Workplace type: 100% onsite (M-F 40 hour work week)

Type: Contract- potential to convert to full time

Pay: $19.86/hour on w2 (no flex with rate)

Length: 12 months-potential to extend

Screenings: no tech, full panel drug and background once hired

IV process: 1-2 rounds

+optional benefits, long term contract with ability to extend or convert to full time

Must Have:

• minimum 0-3 years of work experience
• minimum high school diploma required
• working knowledge of Microsoft Office, especially Excel and Word .
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.

Essential Responsibilities

• Perform daily office duties, including answering phones, faxing, copying, filing, typing, and handling mail.
• Process incoming and outgoing mail, overnight packages, and certified mail.
• Greet visitors and coordinate services with vendors and consultants.
• Order, distribute, and regularly inventory supplies and other items, including food and badges.
• Complete data entry assignments.
• Coordinate processes and maintain related documentation and records, including audit support.
• Prepare, monitor, and maintain files, reports, records, systems, invoices, and spreadsheets.
• Provide administrative support as assigned.

Additional duties may include:

• Receptionist coverage.
• Scheduling travel arrangements.
• Reviewing and analyzing assigned transactions.
• Maintaining the cleanliness and orderliness of conference rooms, boardrooms, reception areas, kitchens, and related equipment.
• Serving as the department’s document control coordinator.
• Completing special assignments or other tasks assigned by management.

Required Skills

• Working knowledge of Microsoft Office, especially Excel and Word .
• Ability to follow established guidelines for administrative and data entry assignments.
• Strong organization, time management, prioritization, and initiative.
• Ability to perform technical and administrative clerical tasks.
• Good problem-solving and listening skills.
• Effective written and verbal communication, basic reading and writing skills, and basic math proficiency.
• Ability to work independently and maintain professional business relationships.
• Ability to multitask and remain composed under pressure.
• Detail-oriented, punctual, dependable, and flexible.
• Ability to work effectively with employees at all organizational levels.
• Ability to lead scheduled safety talks and complete legally required ePrism safety training modules , depending on the assignment.

Preferred Skills

Depending on the assignment and location, knowledge of:

• Commercial insurance.
• ACORD insurance forms.
• Procurement.
• ISO certification.