HOA Financial & Office Coordinator (Part time)

PrideStaff · United States

HOA Financial & Office Coordinator (Part time) PrideStaff is seeking a detail-oriented and experienced HOA Financial & Office Coordinator to support the daily administrative and financial operations of a Home Owners Association (HOA) in Fort Myers. This part-time role requires a self-starter who can work independently and as part of a team, providing essential bookkeeping and administrative support, including serving as an occasional backup to the Office Manager. Hours: Monday - Friday 9am -12:00pm (Part Time) Pay Rate: $22.20 / Hr. Location: Fort Myers HOA Financial & Office Coordinator Essential Responsibilities: Financial & Bookkeeping Support Accounts Payable (A/P): Execute full-cycle A/P processes in QuickBooks, including precise invoice entry, check preparation, and vendor insurance certificate maintenance. Accounts Receivable (A/R): Manage monthly batch invoicing, posting owner payments/deposits, applying late fees, and processing ACH payments. Compliance & Collections: Manage the collections process, including preparing notices, filing pre-lien and pre-foreclosure notices, and accurately recording lien releases. Reporting: Perform monthly bank reconciliations and assist in the preparation of financial statement packages for management review and Board release. Data Management: Process new owner input, handle estoppel requests, and prepare and verify resident balance statements Process new owner data input, estoppel requests, and prepare resident balance statements. Administrative & Operational Support Community Compliance: Prepare and track professional correspondence, including violation/courtesy notices and complaint acknowledgements, to ensure community rules are enforced. Meeting Coordination: Assist with the setup and coordination of Board and Membership meetings, including agenda preparation and Zoom hosting. Records Management: Maintain high standards for document retention and physical/digital organization. Office Liaison: Serve as the first point of contact for prospective homeowners and realtors regarding community inquiries and governing documents. Facility & Vendor Coordination: Coordinate facility maintenance, schedule compliance inspections (e.g., pool, fire systems), and act as a liaison with external staffing agencies when required. Office Support: Serve as a reliable backup to the Office Manager for general office operations. HOA Financial & Office Coordinator Required Skills & Qualifications: Education & Experience: Associate's degree in Business or a related field (or equivalent combination of education and experience). A minimum of five (5) years of related administrative and bookkeeping experience is required. Industry Knowledge: Previous experience in a Home Owners Association (HOA) or property management environment is highly desirable. Familiarity with Florida statutes regarding community associations is a significant plus. Technical Proficiency: Strong command of QuickBooks is required for financial duties. Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint) is essential for administrative tasks. Communication: Excellent written and verbal communication skills; ability to handle interpersonal and customer service interactions with diplomacy and professionalism. Soft Skills: Proven ability to work independently in a fast-paced environment, prioritize tasks effectively, and maintain confidentiality. PrideStaff Company Overview: Work with a Staffing Firm that works for you! PrideStaff can offer you a wide-range of rewarding career options. We help you find the job that best matches your skills, interests, and goals. With locally-owned offices throughout the country, PrideStaff gives you the inside track to great jobs with 3,000+ employers. Check out what some people have to say about working with PrideStaff: Click HERE ! Compensation / Pay Rate (Up to): $22.20 - $22.20 Per Hour