Executive Assistant & Operations

Company Description Vitalpro Consumer Pvt Ltd is an emerging leader in India’s hospitality and food and beverage sector, known for its innovative, experience-driven brands. Through Saffron & Mishri and 224 Craftery, the company blends India’s rich culinary heritage with contemporary tastes and global chocolate-making traditions. Vitalpro focuses on crafting premium products that merge tradition and modernity, delivering memorable culinary experiences for diverse occasions. Backed by data-driven insights, precision marketing, and hyper-personalized engagement, the company is reshaping India’s F&B landscape. Vitalpro is deeply committed to the growth and development of its team, offering careers that are designed to be transformative rather than transactional.
Role Description This is a full-time, on-site Executive Assistant & Operations role based in Mumbai. The role involves providing high-level executive administrative assistance, including managing calendars, coordinating meetings, preparing agendas, and organizing travel and accommodation. The individual will handle expense reports, track budgets related to executive activities, and support documentation for approvals and reimbursements. Day-to-day responsibilities also include organizing internal and external communication, drafting emails and presentations, and ensuring timely follow-up on key initiatives. The role supports operations by streamlining office processes, maintaining records, coordinating with cross-functional teams, and assisting in project tracking and execution to help leadership stay focused on strategic priorities.
Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and stakeholder liaison.
• Candidates should possess expertise in Expense Reports and basic financial tracking, with attention to accuracy and compliance.
• Candidates should possess excellent Communication skills, both written and verbal, for drafting correspondence, presentations, and coordinating with internal and external partners.
• Candidates should possess solid Administrative Assistance capabilities, including documentation, file management, and workflow organization.
• Bachelor’s degree in business, administration, hospitality, or a related field is preferred.
• Prior experience supporting senior leadership or founders in a fast-paced environment, ideally in F&B, hospitality, or consumer brands.
• Proficiency in office productivity tools (e.g., MS Office or Google Workspace) and familiarity with project or task management software.
• Strong organizational skills, discretion with confidential information, and the ability to prioritize and manage multiple tasks independently.