Administrative Assistant

Job Title: Administrative Assistant Client: Aerospace Industry Location: Windsor, CT, 06095 Duration: 11 Months Shift: Monday-Friday, 8:00 AM - 5:00 PM Job Summary Handles front office operations and accounts payable support, ensuring smooth administrative workflows, accurate invoice processing, and effective vendor coordination. Key Responsibilities Manage reception activities including calls and visitor handling Process invoices and prepare payment-related documentation Coordinate with shipping and internal teams to verify receipts Investigate and resolve invoice discrepancies Maintain accurate financial records and organized documentation Respond to vendor inquiries regarding payments Core Duties Receive, code, and input invoices into the system Apply discounts and ensure accurate payment processing Print checks and manage weekly payment distribution Maintain check registers and reconcile payment data File and track paid invoices for audit and compliance Resolve issues such as duplicate payments, incorrect charges, and credits Maintain tickler files for pending purchasing/payment issues Required Qualifications High School Diploma or equivalent 3 months to 1 year of experience (accounts payable required) Basic understanding of accounting principles Proficiency in MS Office and general office systems Strong communication skills High attention to detail and process adherence #ZR