Executive Assistant

NGL Energy Partners LP · United States

Job Description The Executive Assistant effectively and efficiently coordinates administrative activities for NGL’s Water Solutions’ executive management team. The Executive Assistant acts with a sense of urgency while ensuring accuracy and excellence in the execution of administrative tasks. Working in a dynamic, fast-paced environment, this position operates with discretion, confidentiality and professionalism at all times, becoming a trusted assistant to the Executive Vice President and the Senior Vice President/Chief Operating Officer. Duties & Responsibilities (Essential functions are identified in bold and italicized text below.)

• Must work safely at all times.
• Perform accurate timekeeping in HR management system and submit on time per payroll deadlines.
• Directly support the EVP and the SVP/COO of NGL’s Water Solution business segment, coordinating and executing day to day administrative activities and special projects.
• Assist visiting NGL executives and Water Solutions managers with travel and meeting arrangements, document/spreadsheet development, and general administrative tasks.
• Coordinate scheduling, meeting arrangements, travel and events.
• Field and route phone calls.
• Respond to general requests.
• Partner with the Front Desk on mutual activities including adequate administrative and phone coverage (may serve as backup), visitors, conference room scheduling and office events. Monitors and reports building/facility/maintenance issues on the 5th floor to the Front Desk; coordinate office supply orders, and mailing and shipping, through the Front Desk.
• Regular attendance at the worksite is required.
• Maintain tight file management system and organization.
• Create, edit and produce documents, spreadsheets, and presentations including printing, scanning, binding, etc.
• Plan and prepare for office visitors.
• Arrange refreshments and lunches as needed; may use personal vehicle to pick up lunches.
• Run errands as assigned.
• Manage expense reporting; collect, organize and maintain receipts; enter and submit expenses.
• Work on special projects as assigned.
• Perform general administrative tasks, such as data entry, filing, organizing and associated tasks.

• Demonstrated ability to discern sensitive matters and confidential information, applying discretion at all times.
• Exceptional interpersonal and communication skills (verbal and written); ability to proof- read and edit documents for grammar and syntax.
• Strong administrative and organizational capabilities with high detail orientation and excellent time management skills.
• Impeccable customer service skills, with a demonstrated understanding of the business needs unique to the executive suite.
• Expertise in Microsoft Office: Outlook, Teams, Word, Excel and PowerPoint. Advanced knowledge a plus (e.g., mail merge, table of contents, pivot tables, V lookups).
• Experience working with large-scale enterprise information systems, such as accounting systems, sales tracking systems, and HR Information Systems (HRIS).
• Demonstrated ability to learn new technology tools quickly.
• Competence operating business tools and equipment (i.e., printers, copiers and binding machines).
• Demonstrated ability to thrive in a high demand, dynamic environment.
• Demonstrated ability to work on multiple tasks amid shifting priorities while producing high-quality, accurate work.
• Demonstrated ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs.
• Demonstrated ability to be a positive representative of the Company both internally and externally.
• Demonstrated ability to work with respect and cooperation at all times with fellow employees and customers.
• Must be dependable with a stable work history.

• High school diploma / GED or equivalent experience is required.
• Requires a valid driver’s license and acceptable driving record.
• Minimum of 3 years of experience working in an administrative capacity in a corporate environment is required; direct experience supporting executive-level management is preferred.
• Notary Public designation is a plus.

• The employee must occasionally position, transport and/or move up to 25 pounds.
• While performing the duties of this Job, the employee is regularly required to:
• Stand; walk;
• Be stationary for long periods of time;
• Use hands to finger, handle, or feel;
• Communicate with and exchange information verbally and in writing;
• Move about in an office environment;
• Work using repetitive motion.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Work requires physical efforts associated with using the computer and phones to access information.

• While performing the duties of this Job, the employee is regularly in an office environment.
• The noise level in the work environment is usually quiet to moderate.
• This position is required to be performed at the work site during regularly scheduled hours. Physical presence at the work site is required.