Finance & Compliance Coordinator - Islamabad

Pakistan Centre for Philanthropy · Karachi division, Pakistan

Finance & Compliance Coordinator - Islamabad

Legal Aid Society (LAS) is seeking a Finance & Compliance Coordinator based in Islamabad to oversee financial reporting, budgeting, accounting, grant compliance, payroll verification, procurement, and office administration. The role will also coordinate and review financial and administrative operations at the Peshawar and Quetta field offices, ensure compliance with donor requirements and applicable regulations, and liaise with government authorities and external auditors. The ideal candidate will have a Master’s degree in Finance, Accounting, Commerce or a related discipline, or a Bachelor’s degree with partial CA, ACCA or ICMA qualification, along with at least five years of relevant experience. Proficiency in QuickBooks, ERP systems, financial reporting, and NGO or development-sector financial management is preferred.

Work Location and Travel

The position is based in Islamabad and requires periodic travel to the Peshawar and Quetta field offices for financial reviews, administrative oversight, and coordination.

Position summary

The Finance & Compliance Coordinator will oversee financial management, grant compliance, and administrative operations at the Islamabad office, while coordinating financial and administrative functions across the Peshawar and Quetta field offices. The role includes financial reporting, budgeting, accounting, payroll verification, procurement oversight, asset management, regulatory liaison, and coordination with implementing partners to ensure compliance with donor agreements, organizational policies, and applicable laws.

Key responsibilities

1. Financial Reporting and Budgeting

Prepare quarterly and annual donor financial reports, including budget variance analysis.

Consolidate financial data from field offices and implementing partners.

Verify financial reports submitted by implementing partners.

Support budget preparation, revisions, and forecasting.

Monitor expenditure against approved budget lines and flag variances to the Senior Manager Finance & Compliance.

Assist in preparing interim and final financial reports for donor submission.

2. Data Management and Accounting

Maintain accurate financial entries in QuickBooks and the LAS ERP system.

Prepare and maintain receipts, payment records, expense reports, petty cash records, and bank reconciliations.

Track journal entries, review supporting documentation, and process necessary adjustments.

Collect, verify, and maintain financial records from field offices and partner organizations.

Maintain the programme asset register for equipment at the Islamabad and Peshawar offices.

3. Grant Compliance and Financial Controls

Ensure transactions comply with grant agreements, donor conditions, and applicable procurement rules.

Review implementing partners’ financial reports against sub-grant agreements and donor eligibility requirements.

Support the development, review, and implementation of finance and compliance policies in line with LAS policies and applicable laws.

Ensure compliance with relevant Pakistani labour laws and EOBI requirements.

Prepare and maintain documentation for external audits and expenditure verification exercises.

Verify monthly payroll for project staff in Islamabad, Peshawar, and Quetta against employment contracts, approved salary budgets, and applicable deductions.

Review EOBI contributions, income tax withholding, and other deductions before payroll processing.

Maintain payroll verification records and report discrepancies to the Senior Manager Finance & Compliance.

Coordinate day-to-day administration of the Islamabad office with the Admin team, including office supplies, utilities, IT maintenance, service provider contracts, and office services.

Review requisitions, purchase orders, and payments for Islamabad office procurement in accordance with the LAS Procurement Policy.

Track cash flow and maintain documentation relating to rent, utilities, maintenance, and other office expenses.

Coordinate with vendors on sourcing, delivery verification, follow-ups, and invoice processing.

6. Field Office Administration and Procurement Oversight

Review the administrative and procurement activities of Finance & Admin Coordinators in Peshawar and Quetta.

Ensure compliance with the LAS Procurement Policy and applicable donor requirements.

Review procurement documentation, including quotations, comparative statements, purchase orders, delivery records, and supplier contracts, and provide sign-off or escalate matters as required.

Coordinate physical verification and labelling of assets across Islamabad, Peshawar, and Quetta.

Support the setup and operational arrangements of offices in Peshawar and Quetta.

Undertake periodic travel to both field offices for financial reviews and coordination.

7. Government and Regulatory Liaison

Liaise with the Economic Affairs Division (EAD), Pakistan Centre for Philanthropy (PCP), and relevant federal and provincial government departments regarding project approvals, NOCs, and compliance requirements.

Maintain coordination with government and regulatory stakeholders to facilitate timely approvals for project implementation.

Coordinate with external auditors to support timely audits and follow up on audit recommendations.

Coordinate with field office Finance & Admin Coordinators on financial reporting, documentation, and compliance matters.

8. Additional Responsibilities

Perform other finance, administrative, and compliance duties assigned by the Senior Manager Finance & Compliance or the Chief Operating Officer.

Requirements

Qualifications and Experience

Master’s degree in Accounting, Finance, Commerce, or a related discipline; or a Bachelor’s degree with partial qualification in CA, ACCA, or ICMA.

At least five years of progressive experience in finance and compliance management.

At least two years of experience in an NGO or development-sector organization is preferred.

Experience in financial reporting, budgeting, payroll verification, procurement, asset management, and grant compliance.

Required Skills and Knowledge

Proficiency in QuickBooks, ERP systems, and Microsoft Office.

Strong financial reporting, budgeting, and variance analysis skills.

Knowledge of Pakistani statutory and tax requirements, EOBI obligations, NGO financial management practices, and IAS/IFRS.

Understanding of donor grant conditions, sub-grant management, and procurement compliance.

Strong documentation, report-writing, coordination, and analytical skills.

Core responsibilities

Integrity, transparency, and accountability.

Strong attention to detail and analytical thinking.

Effective communication and stakeholder coordination.

Ability to manage multiple priorities and coordinate across different office locations.

Ability to work independently with minimal supervision.

EEO & Non-Discrimination Statement:

Integrated into our shared values is LAS’s commitment to diversity and equal employment opportunity.All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people.Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Safeguarding & PSEA Commitment

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of 18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense;
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.

A well-reputed non-profit, non-governmental humanitarian organization, registered under the Socie....