Executive Secretary

Bradford Consultants LLP · Delhi, India

Hiring for a one of the leading multi billion dollar group company

Preferred Profile

• Candidates currently working with or having prior experience in promoter-driven companies / family-owned business groups in Delhi-NCR .

Role Overview

We are looking for a highly professional, mature and well-organized Executive Secretary / Executive Assistant to support the Promoter / Managing Director in managing day-to-day business and personal-office coordination. The role requires a high level of confidentiality, discretion, communication skills and the ability to independently manage priorities in a fast-paced promoter-driven environment.

Key Responsibilities

• Manage the Chairperson calendar, meetings, appointments and daily schedule.
• Coordinate internal and external meetings with senior management, business heads, clients, consultants and other stakeholders.
• Prepare meeting agendas, minutes, presentations, briefing notes and follow-up trackers.
• Manage emails, correspondence and confidential communication on behalf of the Promoter/MD.
• Coordinate with various group companies and business functions to ensure timely closure of key action points.
• Track important assignments, commitments and follow-ups and provide regular status updates to the Promoter/MD.
• Organize domestic and international travel, accommodation, itineraries and related logistics.
• Handle sensitive and confidential business information with complete discretion.
• Coordinate with family office / promoter office, where required.
• Support the Promoter/MD in personal and business-related coordination, including events, appointments and special assignments.
• Liaise with senior executives, government authorities, consultants, bankers, lawyers, investors and other external stakeholders as required.
• Maintain an organized filing and documentation system for important records and correspondence.
• Undertake ad-hoc assignments and special projects entrusted by the Promoter/MD.

Desired Candidate Profile

• Graduate in any discipline; additional qualification in Secretarial/Business Administration will be an advantage.
• 8–15+ years of relevant experience as Executive Secretary, Executive Assistant, Personal Assistant or Secretary to MD/Chairman/Promoter.
• Experience working directly with a Promoter, Chairman, MD, CEO or Family Office is strongly preferred.
• Prior experience in a promoter-driven / family-owned organization will be an advantage.
• Excellent verbal and written communication skills in English.
• Strong proficiency in MS Office, particularly Outlook, Word, Excel and PowerPoint.
• Excellent calendar management, coordination and follow-up skills.
• High level of maturity, discretion, confidentiality and professional etiquette.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Strong interpersonal skills and the ability to interact confidently with senior stakeholders.
• Should be flexible regarding working hours based on the Promoter/MD's schedule.