Office manager

Job Title: Office Manager (Technical – Electrical & Mechanical Construction)

Location: HALDIA

Employment Type: Full-Time Job Summary

We are seeking a highly organized and technically knowledgeable Office Manager to oversee daily office operations and support project management activities within our Electrical and Mechanical Construction Company. The ideal candidate will possess strong administrative skills, a solid understanding of construction processes, and the ability to coordinate between office staff, project managers, engineers, clients, suppliers, and subcontractors. Key Responsibilities Office Administration

Manage and supervise daily office operations and administrative functions. Maintain company records, contracts, project documentation, and correspondence. Coordinate meetings, appointments, travel arrangements, and company events. Ensure compliance with company policies and procedures. Technical & Project Support Assist Project Managers and Engineers with project documentation, reports, schedules, and progress tracking. Review and maintain technical documents, drawings, specifications, RFIs, submittals, and as-built documentation. Monitor project deadlines and support project coordination activities. Maintain document control systems and ensure accurate filing of project records. Procurement & Vendor Coordination Coordinate with suppliers and vendors for material quotations, purchase orders, and deliveries. Track procurement schedules and inventory requirements. Maintain supplier databases and evaluate vendor performance. Financial & Contract Administration Assist with project billing, invoicing, and payment tracking. Support contract administration and maintain records of project variations and change orders. Coordinate with the accounts department regarding project expenses and budgets. Human Resources & Staff Coordination Maintain employee records, attendance, and timesheets. Coordinate recruitment activities, onboarding, and staff training. Support workforce scheduling and resource allocation. Client & Stakeholder Communication Serve as a point of contact for clients, consultants, contractors, and subcontractors. Prepare reports, presentations, and correspondence for management and clients. Ensure timely communication regarding project updates and office matters. Qualifications & Requirements Bachelor's Degree or Diploma in Business Administration, Engineering, Construction Management, or a related field. Minimum 3–5 years of experience in office management, preferably within electrical, mechanical, or construction industries. Strong understanding of Electrical and Mechanical Construction terminology, drawings, and project documentation. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Power Point). Experience with ERP systems, project management software, or document control platforms is preferred. Excellent organizational, communication, and multitasking skills. Ability to work under pressure and manage multiple projects simultaneously. Preferred Skills Knowledge of construction contracts, procurement processes, and project administration. Ability to read and interpret technical drawings and specifications. Strong analytical and problem-solving abilities. Familiarity with health, safety, and quality standards in construction environments. Benefits Competitive salary package. Professional development and training opportunities. Career growth within a dynamic construction environment. Health and other company benefits as applicable.

Reporting To: General Manager / Operations Manager

Department: Administration & Project Support