Family Office Accounting Associate

Job SummaryWe are seeking a detail-oriented, organized, and reliable Accounting Associate to join our team in a professional office environment. In this role, you will support daily financial operations by managing accounts payable/receivable, maintaining accurate financial records, and assisting with bookkeeping for our private trust entities and personally owned property portfolio. The ideal candidate will present themselves with a high degree of professionalism, possess a strong foundational knowledge of accounting/bookkeeping, thrive when working with QuickBooks and MS Excel, and have a solid grasp of handling property-related financial transactions, vendor management, and asset expense tracking

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Key ResponsibilitiesTrust Accounting & Fiduciary Support:Assist in maintaining precise ledger entries and financial records for multiple trust entities.Track trust distributions, income allocations, and contributionsReconcile bank accounts, brokerage statements, and investment portfolios monthly.Gather and organize financial documentation, schedules, and reports for trust tax preparationProperty Expense & Asset Tracking:Track, code, and reconcile all expenses for personally owned properties, including utilities, property taxes, insurance, and HOA fees.Coordinate with contractors, property managers, and maintenance teams to verify vendor invoices for property repairs and capital improvements.Maintain accurate expense allocation across various properties and capital expenditures for ongoing asset valuation.Core Accounting, QuickBooks, & Excel Operations:Manage day-to-day accounts payable (A/P) and accounts receivable (A/R) processes, including credit card and expense report reconciliations.Maintain up-to-date, organized vendor profiles and multi-class chart of accounts within QuickBooks.Utilize Microsoft Excel to build spreadsheets, format financial schedules, manage data tables, and apply standard formulas.Qualifications and SkillsProfessionalism: Must be polished, articulate, and well-spoken with a professional demeanor suitable for an upscale corporate setting.Experience: 2+ years of professional bookkeeping or accounting experience. Prior exposure to trust accounting, fiduciary bookkeeping, family office operations, or private property portfolio management is helpful.Software Proficiency: Intermediate to advanced experience with QuickBooks (Online or Desktop) and Microsoft Excel (including familiarity with formulas, data validation, or VLOOKUPs/XLOOKUPs).Education: Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent hands-on experience. xzbcwsv Soft Skills: High level of precision, strong organizational habits, absolute discretion regarding sensitive financial data, and the ability to interface seamlessly with banks, legal entities, and vendors.